all employers
are required to report certain information on newly-hired employees
to a State Directory of New Hires
rationale
for new hire requirements: reduce various types of state and federal
benefit fraud and improve the collection of child support
employers
must report the following information within 20 days of the first day
on the job for all new employees:
federal
employer identification number,
employer name,
employer address,
employee
Social Security number,
employee
name, and
employee address.
employers
can report the information by mail, fax, magnetic tape, diskette,
email, or telephone.
forms:
most states will supply a new hire reporting form; employers may also
design their own forms, as long as the required information is
included. It is acceptable to use a W-4 form as well.
employers with multi-state may designate a single state to report all new hires, or they can choose to report in the individual states where they have employees. Companies choosing to designate a single state for new-hire reporting requirements must notify the Secretary of the Department of Health and Human Services of their election at:
Department of Health and Human Services
Multi-State Employer Registration
Office of Child Support Enforcement
P.O. Box 509
Randallstown, MD 21133
Fax: (410) 277-9325
